Human Resources - Administration Internship (6 months)

We are offering an immediate opening for a Human Resources - Administration Intern based in our Ho Chi Minh office. You will be responsible for assisting the HR department with essential, daily administrative tasks such as office operations, data entry, pre-employment support and event arrangement.

We offer a six-month full time internship with compatible allowance and opportunities to attend our HR - Admin training and opportunity to become our official employee.

YOUR MAIN DUTIES: 

1- Recruitment Support (30%)

• Download and upload resumes

• Publish and remove job ads

• Perform data entry into relevant system, documentation and filing

• Schedule job interviews and contact candidates as needed

• Assist with career fairs and community involvement initiatives 

2- HR Administration (30%)

• Maintain and update physical and digital personnel records, internal HR database by inputting new employee contact information and employment details

• Assist with new hire pre-employment duties and onboarding

• Assist payroll process by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)

• Support for expat paperwork related to WP/RC and visa processes 

3- Office Support (40%)

• Ensure the hygiene of the office by working closely with cleaning service providers

• Provide general logistics and departmental support across departments

• Liaise with external partners, vendors to source and compare quotations, purchase office supplies for the best combination of quality, price and delivery of materials

• Support to coordinate with local authorities, foreign diplomatic organizations and agencies for all tasks related to Vietnam entity 

• Update fixed-asset reports

• Assist with all company engagement activities and events as well as coordinate annual employee service awards