Senior Admin Generalist

PURPOSE OF POSITION

The Senior Admin Generalist supports Compass Vietnam plant for support, administrate and organize all site and office related workflow to ensure smooth day to day operations. This position will play a critical role in the coordination of Administration related projects and initiatives that are designed to enhance the function and the business.

MAJOR RESPONSIBILITIES

•Point person for catering, security, facility maintenance, cleaning, courier, transportation, scrap monitor, hotel booking, visa, work permit, air-ticket

•Manage contract and price negotiations with office vendors, service providers and office lease.

•Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.

•Coordinating office activities and operations to secure efficiency and compliance to company policies.

•Supervising administrative staff and dividing responsibilities to ensure performance.

•Play main role on expat management (visa, working permit, resident card, accommodation, etc.)

•Organizing the office layout and ordering stationery and equipment.

•Maintaining the office condition and arranging necessary repairs.

•Book travel arrangements for management.

•Provide general support to visitors, refreshment arrangements.

•Dealing with reports, support local car fleet management.

•Manage well cost of all scopes under her/his monitoring and generate timely reports when needed. 

•Play main role in cost saving programs of corporate. 

•Participate mainly & actively in the planning and execution of company events (include but not limited DE&I activities, YEB, Employee Engagement programs, etc.)

•Communication with local authorities.

•Lead onboarding process for new comers

•Support hiring Indirect labors

•Other duties as assigned by HRM